Up to 24 different categories of organisations and people may need access to the data landlords hold – which is why it is vital you are ready for the changes coming in under GDPR.
The General Data Protection Regulations (GDPR), come into force on Friday, with landlords being reminded that – as they provide a service – they must comply.
Landlords will have to identify the correct legal gateway to allow them to hold and use data, including information about their tenants, with RLA analysis showing this may then need to be shared with 24 different people or organisations.
This can include sharing the immigration status of tenants with the Home Office, tenancy related data with local authorities for the purposes of council tax, with utility companies and with the Department for Work and Pensions where Universal Credit is paid to the tenant.
With just days to go before the GDPR come into force, the RLA is warning that landlords who have not already done so need to seek urgent advice and support to ensure they are fully compliant with the law.
The RLA has made a range of resources available for its members to ensure they are compliant with the legislation.
As well as a free guide there are also members-only GDPR pages, which includes a template privacy notice and forms to hold and use data, as well as a checklist that landlords can use to ensure they are data compliant.
It also has an online course for landlords to better understand the requirements of the regulations.
RLA company secretary, Richard Jones, said:“Given their complexity, the new GDPR rules pose many challenges for landlords who need to handle and share important data to ensure the smooth running of rental properties and businesses.
“The RLA is concerned about how detailed and far reaching the new requirements are. They pose great risks to landlords if they are not compliant.
“It is vital that all landlords get the advice and support that they will need to ensure they are compliant with the rules.”
For more information on GDPR visit the RLA’s free GDPR guide here.
The association has also produced a number of sample documents, including a comprehensive privacy notice, which can be accessed here.
The RLA is also running a GDPR e-Learning course for landlords who want to know more about their new obligations.
For more on registering with the Information Commissioners Office click here.